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Should Sports Studio Instructors be DBS Checked?

By: Helena Stratford - Updated: 6 Dec 2016 | comments*Discuss
 
Should Sports Studio Instructors Be Dbs Checked?

Q.

My 10 year old son attends a full time karate studio & I along with other parents would like to know if the staff at the karate studio have an obligation to be DBS checked?

The classes are in groups 4-7 year olds & 7-70 year olds, in any one class there can be up to 25 students whether it be children or adults.

(Mr Paul Wilkinson, 23 September 2008)

A.

Today we hear more and more about people in positions of responsibility being DBS checked. To answer this specific question, it may first be helpful to outline what a ‘DBS check’ actually is and who it is designed to protect.

What is the DBS?

The DBS, Disclosure and Barring Service, was formed in 2012 by merging the functions of the Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) under the Protection of Freedoms Act 2012. It exists in order to collate information on which individuals may have a criminal record and to allow the public and organisations access to this information.

The DBS is able, therefore, to provide evidence of a clear record for people who have been asked to apply for a DBS Disclosure or ‘police check’ and also ensure organisations are employing people who do not have a criminal record in this country.

The DBS Check is Designed for the Protection of Children and Vulnerable Adults

Up until a few years ago, police check information was only accessible to organisations whose staff had ‘substantial unsupervised access’ to children. However, it was recognised that there were all kinds of other groups and organisations where there could be similar contact with vulnerable groups for whom checks were unavailable. As a result, in 2002, the CRB (now the DBS) was established to extend this service to other groups such as church Sunday schools, youth groups, parent-helpers at schools, children’s activity group workers, foster carers and so on.

A studio sports instructor would also fall within such a group if they were working with children and/or vulnerable adults. Since the karate instructors at your son's studio is working regularly with children and also the elderly, it would be advisable for them to have been checked.

A Studio Sports Instructor Should be DBS Checked

Today, having a DBS check carried out is seen as good practice for employers and the possession of an up-to-date report is an attribute for an employee’s CV.

If the studio sports instructor is employed by the karate club, they may be asked to apply for a DBS check. Sports Coach is one of the sectors that the Home Office include in their list of jobs which might bring staff into contact with vulnerable members of society and as such their employers would be following an advised code of conduct to ask for a police check to be carried out.

Who Can Apply For a DBS Check?

If the karate coaches are employed or about to be employed as a studio sports instructor, the company will apply on their behalf, but if they are self-employed they can only apply for a DBS check through an agency, if they have used one. If the coaches are working in a voluntary capacity (for instance as a sports instructor for a children’s after-school or holiday club or as coaches for individuals who show promise) and are not being paid for their work, the organisation or charity will be able to apply for a check for the coach free-of-charge.

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Roy - Your Question:
If you are running a club weather it be Music, Sport, Activity - Do you need to have any checks In Cambridgeshire there is no requirement to registerDo the individuals have to be DBS / CRB checked are their any checks carried out Or can they just carry on for years unchecked I wonder as my daughter goes to Music and I cant get a straight answer

Our Response:
DBS Checks are carried out - and must be carried out - for anyone who wishes to work with children. If your daughter is attends a music school/ music lessons, then the school/instructors are obliged to tell you whether their instructors have been DBS checked.
WorkingWithKids - 7-Dec-16 @ 11:13 AM
If you are running a club weather it be Music, Sport, Activity - Do you need to have any checks In Cambridgeshire there is no requirement to register Do the individuals have to be DBS / CRB checked are their any checks carried out Or can they just carry on for years unchecked I wonder as my daughter goes to Music and I cant get a straight answer
Roy - 6-Dec-16 @ 3:12 PM
I am a member of a recently formed archery club. We have a teacher as a club member and we were asked to do an event for our local community school where she works.As the teacher was present at all times we were told that the other 2 members attending did not need to be CRB checked. However, we have now been asked to provide instruction for an after-school club. The teacher may not be available for these events.The archery club will be making a small charge to cover costs and the individual members will not be 'paid' as such. Do we need CRB checking?To what level?How do we go about it? Thanks
Chas - 5-Aug-12 @ 9:07 AM
As secretary for our village lake I run a small fishing club with the local school 8-11 year olds we have 10 members and 5 waiting to join what are the requirements now relating to CRB checks for the instructors,we try to get 1 instructor per 2 children and it is for 1hr per week -parents and friends also attend. We are all CRB checked but have the requirements changed?
Barry Teague - 19-Mar-11 @ 9:03 AM
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